accounts payable payment Processing

Payment Selection Register

Last Revised: 01/10/14

The Payment Selection Register is a list summarizing all invoices that have been selected for payment.

The invoices are listed alphabetically by the vendor's alphasort name. (Vendors with a credit balance will not appear on this Register. A listing of these vendors can be found on the A/P Ageing Report on the APR menu.)

Normally this document is not retained as an accounting document but is used as a worksheet from which to make any necessary adjustments before the checks are printed.

Usually a register is printed for only one batch at a time. However, for those customers who have several operators processing a large volume of payables, Dynamo supports multiple simultaneous payment selection batches.

The Payment Selection Register Screen

The Payment Selection Register prints the Payment Batch Number at the top. The following columns are displayed:

Payment Selection Register
Vendor Number	One-time vendors will show a single character vendor number and Payee name.
Vendor Name	One-time vendors will show a single character vendor number and Payee name.
P	The Payment Method Code   blank Normal S Separate Check T Electronic Funds Transfer W Automatic Withdrawal
OrigVend
Invoice Number	Number of the invoice referenced.
Invoice Date	Date invoice issued.
Invoice Due Date	Date payment is due.
Discount Date	Date payment must be received to qualify for discount (if applicable).
Amount	Invoice amount prior to discount; less any prior payments.
Discount	Discount taken, if applicable.
Net	Amount that will be paid now.
Note	Comment entered during Invoice Data Entry and will appear on the check stub. This column can accommodate only the first 13 characters of the note.

After reviewing the Register, you may return to Payment Selection Maintenance to make adjustments OR return to Payment Selection, clear this payment batch and enter different selection criteria.   Reprint the Payment Selection Register and review a final time.

Sample Payment Selection Register.

If you are satisfied with the invoices selected for payment, proceed to Check Printing.