Purchase Order Processing

Purchase Order Inquiry

Last Revised: 11/13/14

Purchase Order Inquiry is used to look up a particular purchase order. You can type in the purchase order number or search for it.

Purchase Order Inquiry Options
(K) Enter Vendor Acknowledgment Number	Type in a vendor acknowledgment number and the information will automatically fill in.
(V) Display Vendor Orders	Choose a purchase order from a vendor list.
(B) Display Buyer Orders	Choose a purchase order from a buyer list.
(W) Display Warehouse Orders	Choose a purchase order from a warehouse list.
(A) Display All Orders	All orders display. Choose one from the list.

Once a purchase order has been selected, a list of options displays. Each of these options is marked with an asterisk '*', the letter 'A', 'D', 'S', or a blank:

• An asterisk '*' indicates there is data available to display for this option.
• The letter 'A' indicates that no data is available, but you may select this option and enter information.
• The letter 'D' indicates this option is disabled.
• The letter 'S' indicates you do not have sufficient security clearance for this option.
• A blank next to an option indicates there is no data to display.

Purchase Order Inquiry Primary View
1. Vendor Info	Displays the contact information for the vendor.
2. Shipping Info	Displays shipping information, such as the warehouse, customer number, address, preferred carrier, billing method, etc.
3. PO Heading	Displays information about the purchase order, such as the reference, the buyer, the date, etc.
4. PO Detail	Displays the item(s) involved in the purchase order as well as quantity and cost.
5. Timestamps	View when the purchase order was changed, who changed it, and what was changed.
6. Receipts	Displays receipts related to the purchase order.
7. Print Receiving Document	Print the receiving document for this purchase order. Sample Receiving Document.
8. Vendor Inquiry	Launches the Vendor Inquiry application to search for a vendor.