Accounts Payable

A/P Invoice Update

Last Revised: 01/10/14

It is important to review the Invoice Register for accuracy prior to Updating.   By Updating the Invoice Register, the invoice entries will be added to the permanent files.  

Normally this review is accomplished by running an adding machine tape of all invoice totals.   This total should equal the batch total on the Invoice Register.   If the totals do not match, do not Update.   Return to Invoice Data Entry to make necessary corrections, then reprint the Invoice Register.

If the totals agree, proceed to Update. Batches that have not yet been updated will be displayed.   Choose a batch to be updated by highlighting and pressing Enter.

When an invoice is entered with a terms code designating multiple payments, the system will break that invoice into multiple invoices with different due dates and amounts during the Update phase. It is also during this phase that the postings are made to the General Ledger Posting Report.