General Ledger

G/L Posting Entry & Maintenance

 Last Revised: 01/07/14

G/L Posting Entry & Maintenance is used to create general ledger journal entries manually and to adjust a program-generated journal entry when required.  

For example, a manual entry to the general ledger would be required if money is transferred from a savings account to a checking account. Year-end entries, such as depreciation of furniture, would also require that assets are reduced and expenses are increased. These kind of transactions must be posted manually because they do not have an automatic update to the General Ledger.

This program offers the following options:

  1. Create a new posting
  2. Modify or Delete a Posting not yet updated
  3. Duplicate an updated Posting
  4. Reverse an updated Posting

G/L Posting Entry & Maintenance View
Type

Select a type:

  • Create a new Posting
  • Modify or Delete a Posting not yet updated
  • Duplicate an updated Posting
  • Reverse an updated Posting
Source Code

This field displays from where the posting originates.

A/P Accounts Payable
CD Cash Disbursements
CR Cash Receipts
DR Cash in Drawer
F/A Fixed Asset Accounting
I/C Inventory Control
MP Manual Payment
SO Sales Order Processing

 
Batch# This field is associated with the source code and displays the current batch.
Note Type a note to explain why you are making a new journal entry.
G/L Posting Date Indicate the date on which the entry is being posted.
Reversal Date If a posting should automatically reverse at some point, the operator should specify a date. At this point, general ledger accounts that were credited will be debited and vice versa. However, if the posting should never reverse, the operator can leave this field blank.
G/L Account Specify the G/L Account being posted to.
Description The description of the specified G/L account displays here.
DR Amount Indicate the debit record amount.
CR Amount Indicate the credit record amount.

The option to Modify or Delete an existing posting is only valid prior to updating the G/L Posting Report.

If you are currently running G/L reports in MAS90, any manual journal entries you make should be done in both Dynamo and MAS90.

Note: Personnel can be given or denied access to specific menus/programs through Operator Info Maintenance on the SMS menu.  Refer to the Security Listing program on the SMS menu to review an operator's current status relative to accessing a particular program/menu.